Outlook 2007

Tips, Tools, and Timesavers

Course Length

Three hours

Prerequisites

Outlook 2007 Introduction or equivalent experience

Course Description

This class highlights many features of Outlook that can save time and enhance productivity. Included are tips for Mail, Calendar, Contacts, and Notes.

Course Topics

Outlook Tips

• Specify the folder to display when Outlook starts

• Hide Outlook taskbar buttons

• Open an Outlook view in a separate window

• Add a new color category

• Create a different entry using an existing item

   

  Mail Tips

• Set the Quick Click option for follow up

• Set the Deleted Items folder to empty on exit from Outlook

• Add voting buttons to a message

• Respond to a message containing voting buttons

• View voting responses

• Color code messages

• Send an e-mail message at a particular time

• Set an expiration date for a message

• Specify that replies be sent to another person

• Add an e-mail address to your Contacts list

• Modify Desktop Alert settings

• Display the “All Folders” list in the Navigation pane

• Change the message count display

• Create a new search folder

• Send a message to multiple people without revealing other recipients

• Mark a message as read or unread

• Sort messages in the Inbox

• Expand a distribution list in a message

• Resend a sent message

• Prevent Microsoft Word attachments from opening in Full Screen Reading view in Word 2007

• Create a rule

• Find all related messages

• Find all messages from the same sender

• Delete a name from the AutoComplete list

• Create new stationery

• Create an e-mail template

• Use an e-mail template

• Use Mailbox Cleanup to manage your mailbox

Calendar Tips

• Display specific dates in the calendar

• Quickly display 1-10 days in the calendar

• Change the calendar background color

• Change the calendar time intervals

• Create a quick appointment

• Quickly display the event form

• Enter dates using shortcuts

• Change format of the day, week, or month view

• Add a time zone to a calendar

• Send a calendar via e-mail

• Create an additional calendar

• View multiple calendars side by side

• Overlay multiple calendars

• Prevent meeting request replies

Contacts Tips

• Send contact information as a business card

• Save a business card you receive to your Contacts folder

• Display the address book from any folder

• Specify the address list to display first

• View a contact’s web page

• Send a message to a group based on their category

• Create another contact from the same company

Notes Tips

• Send a task as an attachment to an e-mail message

• Show or hide the date and time of notes

• Change the color of a note

• Send a note as an attachment

What Participants Receive

Each participant receives a guide containing step-by-step instructions.  

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